Terms of Service
Please read these terms and conditions carefully before using our service
Last updated: December 31, 2024 | Version 1.1
1. Acceptance of Terms
CandidateHub is operated by New Indigo Solutions. These Terms of Service govern your use of our platform and services. By accessing and using CandidateHub, you accept and agree to be bound by the terms and provisions of this agreement. Throughout these Terms, "we", "our", and "us" refer to New Indigo Solutions. If you do not agree to abide by these terms, please do not use this service.
2. Description of Service
CandidateHub is an AI-powered career acceleration platform that provides:
- •AI-enhanced profile generation and optimization
- •Smart job description analysis and management
- •Adaptive CV/resume generation tailored to specific positions
- •Intelligent cover letter creation
- •Professional profile hosting and sharing
- •Job application tracking and management
- •Compensation analysis and market insights using aggregated data
- •Job posting aggregation from third-party sources
3. User Accounts
To access certain features of our service, you must register for an account. You agree to:
- •Provide accurate, current, and complete information during registration
- •Maintain the security of your password and identification
- •Notify us immediately of any unauthorized use of your account
- •Accept responsibility for all activities under your account
4. Subscription and Billing
4.1 Free Tier
Our free tier includes basic profile creation, editing capabilities, and private preview functionality.
4.2 Pro Plan
Our Pro plan (subscription fees as displayed on our pricing page) includes all free features plus:
- •Public profile publishing
- •Premium AI features
- •Advanced analytics
- •Priority support
4.3 Billing
Subscription fees are billed monthly in advance in United States Dollars (USD). All fees are non-refundable except as expressly stated in our Refund Policy.
4.4 Payment Processing
Payments are processed by Polar (polar.sh), our third-party payment processor. By subscribing to our paid services, you agree to Polar's Terms of Service and Privacy Policy. Polar handles all payment card data and we do not store your full payment information on our servers.
5. User Content and Data
You retain ownership of all content you provide to our service, including:
- •Resume and CV information
- •Profile data and descriptions
- •Job application materials
- •Personal and professional information
By using our service, you grant us a limited license to process, analyze, and present your content using our AI technology for the purpose of providing our services.
6. AI Technology and Limitations
Our service utilizes artificial intelligence technology powered by Google's Gemini AI. You acknowledge that:
- •AI-generated content is provided as assistance and suggestions
- •You are responsible for reviewing and verifying all AI-generated content
- •AI technology may not always be 100% accurate
- •Final responsibility for your career materials rests with you
7. Prohibited Uses
You may not use our service to:
- ✗Upload false, misleading, or fraudulent information
- ✗Violate any applicable laws or regulations
- ✗Infringe on intellectual property rights
- ✗Transmit malicious code or spam
- ✗Attempt to gain unauthorized access to our systems
- ✗Use automated tools to access our service without permission
- ✗Use the Service to create, upload, transmit, or distribute content related to adult entertainment, pornography, sexually explicit material, or obscene content
8. Service Availability
We strive to maintain high service availability but do not guarantee uninterrupted access. We reserve the right to:
- •Modify or discontinue services with reasonable notice
- •Perform maintenance that may temporarily affect service
- •Suspend access for violations of these terms
9. Intellectual Property
The CandidateHub platform, including its design, features, and underlying technology, is the intellectual property of New Indigo Solutions. You may not copy, modify, distribute, or create derivative works without our express written consent.
10. Privacy and Data Protection
Your privacy is important to us. Please review our Privacy Policy, which governs how we collect, use, and protect your information. By using our service, you consent to our privacy practices as described in the Privacy Policy.
For information on how we use cookies and similar technologies, please see our Cookie Policy. For details on data processing practices, please refer to our Data Processing Agreement.
11. Disclaimers
Our service is provided "as is" without warranties of any kind. We specifically disclaim:
- ⚠Guarantees of employment, job interviews, or hiring success
- ⚠Warranties of accuracy for AI-generated content
- ⚠Responsibilities for third-party job posting content
- ⚠Guarantees of service availability or performance
12. Limitation of Liability
To the maximum extent permitted by law, we shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising from your use of our service.
In no event shall our total aggregate liability to you for all claims arising out of or relating to these Terms or your use of the Service exceed the greater of: (a) the total amount you paid to us for the Service in the twelve (12) months immediately preceding the event giving rise to the liability, or (b) one hundred US dollars ($100 USD).
13. Indemnification
You agree to indemnify and hold harmless New Indigo Solutions, its officers, directors, employees, and agents from any claims, damages, or expenses arising from your use of our service or violation of these terms.
14. Termination
Either party may terminate this agreement at any time. Upon termination:
- •Your access to paid features will cease immediately
- •Your data will be retained according to our data retention policy
- •You may request account deletion and data removal
15. Governing Law
These terms shall be governed by and construed in accordance with the laws of Singapore, without regard to its conflict of law provisions. You agree to submit to the exclusive jurisdiction of the courts located in Singapore for the resolution of any disputes arising out of or relating to these Terms of Service or your use of the Service.
16. Dispute Resolution and Arbitration
16.1 Mandatory Arbitration
Any dispute, controversy, or claim arising out of or relating to these Terms, including the breach, termination, enforcement, interpretation, or validity thereof, or your use of the Service (collectively, "Disputes") shall be resolved by binding arbitration administered by the Singapore International Arbitration Centre ("SIAC") in accordance with the Arbitration Rules of SIAC for the time being in force.
16.2 Arbitration Procedures
The arbitration shall be:
- •Conducted in English
- •Held in Singapore
- •Decided by a single arbitrator appointed in accordance with SIAC Rules
- •Conducted on an individual basis only - no class arbitrations or representative actions
- •Subject to confidentiality obligations
16.3 Class Action Waiver
YOU AND NEW INDIGO SOLUTIONS AGREE THAT EACH MAY BRING CLAIMS AGAINST THE OTHER ONLY IN YOUR OR ITS INDIVIDUAL CAPACITY AND NOT AS A PLAINTIFF OR CLASS MEMBER IN ANY PURPORTED CLASS OR REPRESENTATIVE PROCEEDING. Unless both you and New Indigo Solutions agree, no arbitrator or judge may consolidate more than one person's claims or otherwise preside over any form of a representative or class proceeding.
16.4 Small Claims Exception
Notwithstanding the foregoing, either party may bring an individual action in small claims court if the claim qualifies for such court and remains in such court.
16.5 Intellectual Property Exception
Either party may seek injunctive or other equitable relief in any court of competent jurisdiction to protect its intellectual property rights without first engaging in arbitration.
16.6 Costs and Fees
Each party shall bear its own costs and fees in any arbitration, except that New Indigo Solutions will pay all SIAC filing, administration, and arbitrator fees for claims of less than $10,000 USD, unless the arbitrator finds the claims frivolous.
16.7 Opt-Out Right
You may opt out of this arbitration agreement within 30 days of first accepting these Terms by sending written notice to sales@aicandidatehub.com with the subject line "Arbitration Opt-Out" and including your name, email address, and a clear statement that you wish to opt out of this arbitration provision. If you opt out, you may pursue claims in court, but you waive your right to participate in any class action lawsuit.
17. Copyright Infringement and DMCA
17.1 Copyright Policy
We respect the intellectual property rights of others and expect our users to do the same. We will respond to notices of alleged copyright infringement that comply with applicable law, including the U.S. Digital Millennium Copyright Act ("DMCA"), and may terminate accounts of repeat infringers.
17.2 DMCA Takedown Notices
If you believe that content on our Service infringes your copyright, please provide our designated DMCA agent with the following information in writing:
- •A physical or electronic signature of the copyright owner or authorized representative
- •Identification of the copyrighted work claimed to have been infringed
- •Identification of the material claimed to be infringing, with information reasonably sufficient to locate it
- •Your contact information (address, telephone number, email address)
- •A statement that you have a good faith belief that use of the material is not authorized
- •A statement, under penalty of perjury, that the information is accurate and you are authorized to act on behalf of the copyright owner
17.3 DMCA Agent Contact
Our designated agent for DMCA notices can be contacted at:
DMCA Agent
New Indigo Solutions
Email: legal@aicandidatehub.com
Subject Line: "DMCA Takedown Notice"
17.4 Counter-Notices
If you believe that material you posted was removed in error, you may submit a counter-notice containing: (a) your physical or electronic signature, (b) identification of the removed material and its former location, (c) a statement under penalty of perjury that you have a good faith belief the material was removed by mistake or misidentification, and (d) your contact information and consent to jurisdiction of the federal court in your district.
17.5 Repeat Infringer Policy
We may, in appropriate circumstances, terminate the accounts of users who are repeat infringers of intellectual property rights.
18. General Provisions
18.1 Force Majeure
We shall not be liable for any failure or delay in performance under these Terms due to causes beyond our reasonable control, including but not limited to acts of God, war, terrorism, riots, embargoes, acts of civil or military authorities, fire, floods, accidents, pandemics, epidemics, strikes, or shortages of transportation facilities, fuel, energy, labor, or materials.
18.2 Severability
If any provision of these Terms is found to be invalid, illegal, or unenforceable by a court of competent jurisdiction, such provision shall be deemed modified to the minimum extent necessary to make it valid and enforceable while preserving its intent. If modification is not possible, the provision shall be severed, and the remaining provisions shall continue in full force and effect.
18.3 Entire Agreement
These Terms, together with our Privacy Policy, Cookie Policy, Refund Policy, Acceptable Use Policy, and any other policies referenced herein, constitute the entire agreement between you and New Indigo Solutions regarding your use of the Service and supersede all prior and contemporaneous understandings, agreements, representations, and warranties, both written and oral.
18.4 Waiver
No waiver of any term or condition of these Terms shall be deemed a further or continuing waiver of such term or any other term, and our failure to assert any right or provision under these Terms shall not constitute a waiver of such right or provision.
18.5 Assignment
You may not assign or transfer these Terms or your rights hereunder, in whole or in part, by operation of law or otherwise, without our prior written consent. We may assign these Terms at any time without notice or consent. Any attempted assignment in violation of this section shall be void. Subject to the foregoing, these Terms shall bind and inure to the benefit of the parties and their respective successors and permitted assigns.
18.6 Notices
Any notices or other communications required or permitted under these Terms shall be in writing and given by email to sales@aicandidatehub.com (for notices to us) or to the email address associated with your account (for notices to you). Notices shall be deemed given upon receipt when sent by email during normal business hours, or on the next business day if sent outside normal business hours.
18.7 Survival
The following sections shall survive termination of these Terms: Sections 5 (User Content), 9 (Intellectual Property), 12 (Limitation of Liability), 13 (Indemnification), 15 (Governing Law), 16 (Dispute Resolution and Arbitration), 17 (Copyright and DMCA), and 18 (General Provisions).
18.8 Headings
The section and subsection headings in these Terms are for convenience only and shall not affect their interpretation.
19. Changes to Terms
We reserve the right to modify these terms at any time. We will notify users of significant changes via email or service notifications. Continued use after changes constitutes acceptance of new terms.
20. Third-Party Services and Data
Our service integrates with and utilizes various third-party services:
- •Google Gemini AI: Powers our AI content generation and analysis features
- •Supabase: Provides database and authentication services
- •Polar: Handles payment processing for subscriptions
- •Vercel: Hosts our frontend application
- •Render: Hosts our backend services
We also aggregate job posting data from third-party sources including public job boards and career sites. This aggregated data is provided for informational purposes only, and we do not guarantee its accuracy, completeness, or availability. Job postings may be expired, filled, or contain inaccuracies from the original source.
Compensation analysis features utilize publicly available data from sources including the U.S. Bureau of Labor Statistics (BLS) and Singapore's SSOC classification system. This data is provided for general guidance only and should not be relied upon for employment or salary negotiation decisions.
21. Contact Information
If you have questions about these Terms of Service, please contact us at:
New Indigo Solutions
Product: CandidateHub
Email: sales@aicandidatehub.com
Address:
105 Cecil Street, #18-18
The Octagon
Singapore 069534
Version History
Version 1.1 (December 31, 2024)
- Updated pricing references to reflect flexible pricing options
- Added comprehensive dispute resolution and arbitration provisions
- Added DMCA copyright compliance procedures
- Strengthened limitation of liability with monetary cap
- Added standard contract clauses (force majeure, severability, entire agreement, etc.)
- Enhanced prohibited use provisions
Version 1.0 (November 30, 2024)
- Initial release of comprehensive legal documentation
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